Association of Government Internal Auditors, Inc.

The Board Unanimously Approved the Awards and Incentives Program (Resolution No. 2011-005; June 14, 2011)

ASSOCIATION OF GOVERNMENT INTERNAL AUDITORS
GUIDELINES FOR THE AWARDS AND INCENTIVES PROGRAM

I. BASIC POLICY
The AGIA aims to promote competence, integrity, professionalism and commitment in internal auditing and provide monetary and non-monetary awards and incentives to recognize the exceptional performance, innovative ideas, ethical behavior, superior accomplishments and other personal efforts that contribute to transparency, accountability, good governance and responsiveness in public service.

II. OBJECTIVE
To encourage, recognize and reward AGIA members, individually and in groups, for outstanding contributions, innovations, exemplary behavior, extraordinary services, and dedication to government internal auditing that promote improvements in operations.

III. SCOPE
The Program covers all AGIA members in National Government Agencies (NGAs), Government Owned and Controlled Corporations (GOCCs), Government Financial Institutions (GFIs), Local Government Units (LGUs), State Universities and Colleges (SUCs), Constitutional Bodies, including the Legislative and Judicial Branches of the government, and the Uniformed Personnel.

IV. TYPES OF AWARDS

A. Individual Awards Category
1. Outstanding AGIA Member per Sector – eight (8) Awardees
2. Outstanding Internal Auditor – one (1) Awardee

B. Group Award Category for the Outstanding Internal Audit Group – one (1) Awardee

V. TYPES OF INCENTIVES

A. Loyalty Incentive – this shall be granted to an officer or member of the Association who has rendered continuous service as follows:
1. 5 years – AGIA pin
2. Above 5 -10 years – AGIA pin and Certificate of Loyalty
3. Above 10 years – AGIA pin, Certificate of Loyalty and AGIA ballpen

B. Biggest Delegation – a monetary reward of P3,000.00 shall be given to the agency with the biggest delegation including Regional Offices with a minimum number of 20 participants, during the AGIA Annual Convention.

VI. RULES

A. Individual Awards Category - Outstanding AGIA Member per Sector
1. Selection shall be done with one (1) each for the Outstanding AGIA Member from NGAs, LGUs, GOCCs/GFIs, SUCs, Constitutional Bodies, including the Legislative and Judicial Branches of the government, and the Uniformed Personnel, for a total of eight (8) awardees.
2. The Member shall submit the Application Form for the Outstanding AGIA Member accompanied by the member’s profile and all pertinent documents for the last five years during which time the applicant is a member in good standing.
3. All documents shall be submitted to the AGIA Secretariat and shall be evaluated by the Committee created for the purpose for approval by the Board.

B. Individual Awards Category - Outstanding Internal Auditor
1. There shall be one (1) awardee from among the Internal Auditors from NGAs, LGUs, GOCCs/GFIs, SUCs, Constitutional Bodies, including the Legislative and Judicial Branches of the government, and the Uniformed Personnel.
2. The Internal Auditor shall submit the Official Nomination Form from his/her immediate supervisor and shall be accompanied by the internal auditor’s profile and pertinent documents for the last five years, including justification for exemplary performance of the nominee.
3. All documents shall be submitted to the AGIA Secretariat and shall be evaluated by the Committee created for the purpose for approval by the Board.

C. Group Awards Category – Outstanding Internal Audit Group
1. There shall be one (1) group awardee from among Internal Audit Service/Division/Section/Unit from NGAs, LGUs, GOCCs/GFIs, SUCs, Constitutional Bodies, including the Legislative and Judicial Branches of the government, and the Uniformed Personnel.
2. The Internal Audit Group shall submit the Official Nomination Form from their immediate supervisor and shall be accompanied by the internal audit group’s profile and pertinent documents for the last five years, including justification for exemplary performance of the group nominee.
3. All documents shall be submitted to the AGIA Secretariat and shall be evaluated by the Committee created for the purpose for approval by the Board.

VII. CRITERIA FOR SELECTION AND EVALUATION

CRITERIA FOR SELECTION
A. Individual Awards Category – Outstanding AGIA Member
1. S/he must be a member in good standing as certified by the AGIA Board.
2. S/he must be performing any internal audit related functions or occupying allied positions.
3. S/he must not have been charged or found guilty of any administrative or criminal offense and has no pending administrative or criminal case at the time of nomination. A Certification from the Agency must be submitted to this effect.
4. S/he must have a performance rating of at least Very Satisfactory for the last three years.

B. Individual Awards Category – Outstanding Internal Auditor
1. S/he must be a member in good standing as certified by the AGIA Board.
2. S/he must be performing internal auditing functions and must be appointed and/or designated to an internal audit position.
3. S/he must not have been charged or found guilty of any administrative or criminal offense and has no pending administrative or criminal case at the time of nomination. A Certification from the Agency must be submitted to this effect.
4. S/he must have a performance rating of at least Very Satisfactory for the last three years.

C. Group Awards Category – Outstanding Internal Audit Group
1. The group must be composed of members in good standing as certified by the AGIA Board.
2. The Agency/Office of the group must have an organized and fully operational Internal Audit Service (IAS), with approved plantilla positions, that conforms to DBM guidelines and other pertinent rules and regulations.
3. Any member of the group should not have been charged or found guilty of any administrative or criminal offense and has no pending administrative or criminal case at the time of nomination. A Certification from the Agency must be submitted to this effect.
4. All members of the group must have a performance rating of at least Very Satisfactory for the last three years.

CRITERIA FOR EVALUATION
All nominees for the Individual and Group Awards Categories shall be evaluated based on publication, research, innovation, awards received, membership in professional organizations, expert services rendered and participation in training programs for the last five years.

A. Individual Awards Category – Outstanding AGIA Member

1. Impact of Individual Achievement
a. Published work(book related to internal auditing) – original, edited, compiled or copyrighted/published
a.1 As single author = 7
a.2 As co-author = 5
a.3 As reviewer = 2
a.4 As translator = 2
a.5 As editor = 2
a.6 As compiler = 1

b. Creative work, Innovations or Paper Presentation
b.1 Originality = 5
b.2 Relevance and Value = 3
b.3 Acceptability/Adaptability = 2

c. Research/technical articles in a professional/technical journal
c.1 International =7
c.2 National = 5
c.3 Regional = 4
c.4 Local = 3

2. Expert services and participation in professional activities
a. Training programs
a.1 Participation in conferences, seminars and workshops attended
a.1.1 International = 5
a.1.2 National = 4
a.1.3 Regional = 3
a.1.4 Local = 2
Additional 2 points for seminars attended in AGIA
a.2 Training course
a.2.1 International = 5
a.2.2 National = 3
a.2.3 Regional = 2
a.2.4 Local = 1

b. Expert services rendered
b.1 For services rendered as resource person, lecturer, guest speaker, trainer or coordinator in conferences, workshops or training courses
b.1.1 International = 10
b.1.2 National = 5
b.1.3 Regional = 4
b.1.4 Local = 2
Additional 2 points for seminars attended in AGIA

3. Membership in Professional Organizations
a. Active Membership in any professional organization
a.1 International organization = 10
a.2 National organization = 5
a.3 Regional organization = 3
Additional point score of (2) if an officer of any organization

b. Scholarship/Fellowship
b.1 International = 5
b.2 National = 4
b.3 Regional = 3
b.4 Local = 2

4. Years of Government Service
a. One (1) point for every year of government service

5. Awards of distinction received
a. International = 10
b. National = 7
c. Regional = 5
d. Local = 3

6. Professional Examinations – for every relevant licensure and other professional examinations passed
a. Board Examinations = 5
b. CESO Examination/CSEE = 4
c. Other Eligibility = 3
Additional point score of (2) if a Certified Internal Auditor

B. Individual Awards Category – Outstanding Internal Auditor

1.Impact of Individual Achievement
a. Published work(book related to internal auditing) – original, edited, compiled or copyrighted/published
a.1 As single author = 5
a.2 As co-author = 3
a.3 As reviewer = 2
a.4 As translator = 2
a.5 As editor = 2
a.6 As compiler = 1

b. Creative work, Innovations or Paper Presentation
b.1 Originality = 5
b.2 Relevance and Value = 3
b.3 Acceptability/Adaptability = 2

c. Research/technical articles in a professional/technical journal
c.1 International =7
c.2 National = 5
c.3 Regional = 4
c.4 Local = 3

2. Expert services and participation in professional activities
a. Training programs
a.1 Participation in conferences, seminars and workshops attended
a.1.1 International = 5
a.1.2 National = 3
a.1.3 Regional = 2
a.1.4 Local = 1
Additional 2 points for seminars attended in AGIA

a.2 Training course
a.2.1 International = 5
a.2.2 National = 3
a.2.3 Regional = 2
a.2.4 Local = 1

b. Expert services rendered
b.1 For services rendered as resource person, lecturer, guest speaker, trainer or coordinator in conferences, workshops or training courses
b.1.1 International = 10
b.1.2 National = 5
b.1.3 Regional = 4
b.1.4 Local = 2
Additional 2 points for seminars attended in AGIA

3. Membership in Professional Organizations
a. Active Membership in any professional organization
a.1 International organization = 10
a.2 National organization = 5
a.3 Regional organization = 3
Additional point score of (2) if an officer of any organization

b. Scholarship/Fellowship
b.1 International = 5
b.2 National = 3
b.3 Regional = 2
b.4 Local = 1

4. Years of Government Service
a. One (1) point for every year of government service

5. Awards of distinction received
a. International = 10
b. National = 7
c. Regional = 5
d. Local = 3

6. Professional Examinations – for every relevant licensure and other professional examinations passed
a. Board Examination = 5
b. CESO Examination/CSEE = 4
c. Other Eligibility = 3
Additional point score of (5) if a Certified Internal Auditor

C. Group Awards Category – Outstanding Internal Audit Group

1. Commitment to Quality Improvement = 50
a. Contribution to Agency’s operations
b. Sustainability
c. Demonstrated Teamwork and Cooperation

2. Best Practice in Government Internal Auditing = 50
a. Relevance
b. Originality and Uniqueness
c. Feasibility

VIII. ELIGIBILITY FOR APPLICATION OR NOMINATION
All AGIA members are eligible to submit applications and/or nominations for the Award. However, incumbent members of the AGIA Board, the Awards Committee and AGIA employees are not eligible to apply, be nominated or nominate any member for any of the Awards.

IX. AWARDING
The Awards shall be given during the AGIA Annual Convention.

X. ANNEXES      (Click here to download forms)
The following forms shall be used for the nomination and selection of the awardees:
A – Application Form for Outstanding AGIA Member for CY 2011
B – Nomination Form for Outstanding Internal Auditor for CY 2011
B-1 – Nominator’s Justification for the Outstanding Internal Auditor for CY 2011
C – Nomination Form for Outstanding Internal Audit Group for CY 2011
C-1 – Nominator’s Justification for the Outstanding Internal Audit Group for CY 2011